Trucking invoice generator: a clean invoice in two minutes
Fill in your company, the broker, the load and the charges. The trucking invoice generator builds a clean invoice with the total and due date that you can print or save as a PDF.
Everything stays in this browser; nothing is sent to us. Your last invoice is kept on this device so you can start the next one from it.
Your Trucking LLC
MC 000000
Street, City, ST ZIP
phone · email
INVOICE
No. 1001
October 11, 2026
Bill to
Broker or shipper name
Street, City, ST ZIP
| Description | Amount |
|---|---|
| Linehaul | $2,100.00 |
| Total due | $2,100.00 |
Terms: net 30, due November 10, 2026.
Please attach the signed bill of lading and rate confirmation.
In the print window, choose "Save as PDF" as the printer to get a file you can email.
A $2,100.00 invoice is the easy part. Our dispatchers help with broker setups and the paperwork around each load, and plan loads around your hours and home time. Dispatch runs 5% of gross for one truck, and you confirm every load.
By Nathan Beck · Updated October 2026
Getting paid starts with a clean invoice. A missing load number or a total that does not match the rate confirmation is the most common reason a payment sits for another week. This trucking invoice generator lays out everything a broker needs on one page, adds up the charges, works out the due date from your terms and prints, or saves as a PDF, in one click.
What goes on an owner operator trucking invoice
- Who you are: company name, MC or DOT number, address, phone and email.
- Who pays: the broker or shipper, with their billing address.
- Which load: invoice number and date, the load or PRO number, the broker's reference, and pickup and delivery.
- The charges, line by line: linehaul, fuel surcharge, and any accessorials you earned, such as detention, lumper reimbursement, layover or stop-off pay.
- Terms: when payment is due, and a remit-to line if you factor your invoices.
Every accessorial on the invoice should be backed by paperwork: a signed detention record, a lumper receipt, an approval email. Charges without it are the ones that get cut.
Billing the extras
The rate confirmation sets the rules for extras, so read it before you bill:
- Detention: usually paid by the hour after a set amount of free time at the dock. Bill the hours past free time at the rate on the rate con, with your in and out times.
- Lumper: if you paid the unloading crew, bill the exact amount and attach the receipt.
- Layover: a set amount when a delay forces an overnight wait, if the rate con allows it.
- Truck order not used (TONU): a fee when a load is cancelled after you were dispatched to it, if agreed.
How it works
- Type your details once. They stay in this browser for the next invoice; nothing is sent to us.
- Enter the load and charges. Lines left at zero do not print.
- Check the preview. The total adds itself, and the due date follows your payment terms.
- Print or save as PDF. The print window prints only the invoice, on white, with no website around it.
What a good and a bad invoice look like
A good invoice goes out the day you deliver, matches the rate confirmation to the cent, and arrives with the signed bill of lading. A bad one goes out a week later, missing the load number, with a detention charge nobody approved. Keep a simple folder or app for invoices, rate cons and receipts, and add a scanner app to your trucker packing list if you do not have one. Shopping for a driver who runs their own authority? A good document scanner makes our list of gifts for truck drivers for a reason.
Invoices are only one side of the money. When broker payments arrive weeks after you pay for fuel, the trucking cash flow forecaster shows your balance week by week. Dump truck operators who bill by the hour can set their rate with the dump truck hourly rate calculator first.
Less paperwork, more driving
Our dispatchers handle broker setups, carrier packets and much of the paperwork around each load, and plan loads around your hours and home time. The rate con comes straight to you, so your invoice always matches it, and you confirm every load. See how it works for owner operators, or apply in about two minutes.
Questions about this calculator
What should a trucking invoice include?
Your company name, MC or DOT number and contact details; the broker or shipper you are billing; an invoice number and date; the load or PRO number and any reference number; pickup and delivery; each charge on its own line; the total; and your payment terms. Send it with the signed bill of lading and the rate confirmation, which is what most brokers need before they pay.
Is this a free trucking invoice template?
Yes. Unlike a fixed trucking invoice template, it fills in as you type, adds the charges, works out the due date from your terms and prints a clean page. In the print window, pick Save as PDF to get a file you can email. Nothing you type is sent to us; your last invoice stays in this browser so the next one starts from it.
What is the difference between a freight invoice and a rate confirmation?
The rate confirmation is the broker's agreement to the load and rate, signed before you haul. The freight invoice is your bill after delivery, asking to be paid that agreed rate plus any extras you earned, like detention or a lumper you paid. The invoice total should match the rate con plus documented accessorials, or the payment gets held up.
When do brokers pay a trucking invoice?
It depends on the terms you agreed. Many brokers pay in about 30 days, some faster for a quick-pay fee, and some slower. The due date on the invoice follows the terms you enter. If you need cash sooner, carriers often use factoring, which pays most of the invoice up front for a fee; read the terms carefully first.
Less paperwork between you and the next load
We help with broker setups and paperwork. You approve every load.